Here are some tips on how to make an event more professional:
- Set a clear purpose and agenda. A professional meeting should have a clear purpose and goals. Before you start planning your meeting, take some time to think about what you want to achieve. What are the key topics you need to discuss? Who needs to be involved? Once you have a good understanding of your purpose, you can start to put together an agenda. Your agenda should include the topics you want to discuss, the time allotted for each topic, and any materials that attendees should read in advance.
- Invite the right people. It's important to only invite people who need to be at the meeting. If you invite too many people, it will be difficult to keep the discussion focused and productive. When you're inviting people, be clear about the purpose of the meeting and why their input is needed.
- Start and end on time. People are busy, so it's important to respect their time. Start and end your meeting on time, even if you don't finish everything on your agenda. If you need to continue the discussion at a later date, schedule a follow-up meeting. Make sure to arrive early to set up any equipment or materials needed for the meeting and complete a full system check. If you are using an audio-visual company, make sure they have plenty of time to setup and test all the gear. If you are having anyone join the meeting remotely / virtually have them sign in and test the connection ahead of time. No one likes waiting for technical difficulties to be sorted.
- Be prepared. Before you start the meeting, take some time to review your agenda and gather any materials you need. This will help you to stay on track and make the most of the meeting time.
- Dress Appropriately. Dressing professionally can set the tone for the meeting and show that you take the event seriously.
- Use Professional Language. Avoid using slang or casual language during the event. Instead, use professional language that is clear and concise.
- Encourage participation. Everyone should have an opportunity to contribute to the discussion. If someone is quiet, ask them for their thoughts. It's also important to listen to what people have to say and respect their opinions.
- Stay Focused. Keep the discussion focused on the agenda items and avoid going off-topic. If a topic arises that is not on the agenda, suggest that it be discussed at another time.
- Take notes. Someone should take notes during the meeting so that you can refer back to them later. The notes should include the key points discussed, any decisions made, and any action items. You can also send notes to participants after the meeting.
- Follow up. After the meeting, send out a summary of the discussion, any decisions made, and any future dates / important items. This will help to ensure that everyone is on the same page and that the meeting was productive.
- Hire a Professional AV Company. Hiring a professional audio-visual company will make a huge difference in the appearance and efficiency of your event. A professional AV team can offer insight as to the best way to setup equipment as well as advice to what equipment is needed. They also have experience in trouble shooting and fixing technical issues on the fly.
Hire a Professional Audio Visual Company
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Hybrid meetings are a mix of both in person meeting and streaming where participants and presenters can be in the main meeting space or anywhere they have an internet connection. These can be a bit easier to manage as there is a main moderator in a central location with live participants.
Virtual meetings (online meetings) became very popular during Covid and are held for an online audience. All participants and mediators are in separate locations and can be anyway in the world as long as they have an internet connection.
Common Terms Used:
Virtual, Remote Meeting, Webinars, Web Conference, At Home, Online, In Person, real life
Streaming Website / Apps:
Zoom, Go To Meetings, Microsoft Teams, Google Meet, Skype, Twitch, Cisco, Vimeo, Slack, Google Hangouts, Facebook Live, Webex
Some past Clients
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